COMMUNITY LITTLE THEATRE
BYLAWS
ARTICLE I – NAME
The name of this organization shall be COMMUNITY LITTLE THEATRE CORPORATION hereinafter referred to as Community Little Theatre.
ARTICLE II – PURPOSES
A. Community Little Theatre shall provide to the community the opportunity to view and/or participate in its productions.
B. Community Little Theatre shall be both educational and charitable to the community.
C. Community Little Theatre shall do all that is incidental and necessary for the fulfillment of the above said purposes.
ARTICLE III – MEMBERSHIP
A. Membership shall be given to any individual who pays yearly dues, subscribes to the purpose of the organization and abides by its policies.
B. Except in the case of lifetime memberships, the term of membership shall be for a period of one year.
C. Types of membership shall be:
1. Student
2. Individual
3. Family
4. Lifetime
D. Membership may be terminated by a vote of the Board of Directors with just cause.
1. Any member terminated from membership may appear to the general membership of Community Little Theatre at a general meeting.
2. A majority vote is required of those members present to reverse the vote of the Board of Directors.
ARTICLE IV – DUES
Dues and the method of payment thereof shall be fixed by the Board of Directors and made public.
ARTICLE V – OFFICERS
A. President
Term: 1 year
1. Objective
To provide leadership of the Community Little Theatre and the Board of Directors to the end that the organization functions as described in the Bylaws, maintains a program of excellence and offers maximum service to its members and the community.
2. Authority Relationships
Responsible to the Board of Directors and ultimately the Membership as chief executive officer. Responsible for the activities of the Board of Directors, other staff officers and staff.
3. Responsibilities:
a. Maintain a current membership with Community Little Theatre
b. Construct agendas for, convene and preside over meetings of the Membership and the Board of Directors.
c. Prepare short-term goals for the forthcoming fiscal year and long-range plans for future development of Community Little Theatre.
d. Recommend policies consistent with the objectives of Community Little Theatre and, after such policies are approved by the Board of Directors, see that such policies are executed.
e. Plan and guide the formulation of a program that supports the purposes of Community Little Theatre and continually review same in order to maintain effective operations.
1. Organizational Planning: Continually monitor and review organizational procedures.
2. Budget: Insure the formulation of an annual budget, involving members of the Board of Directors and Finance Committee. Such budget shall be based on specific programs and activities. Following approval of the budget by the Board of Directors, see that activities are conducted in accordance therewith.
3. Continually monitor income from traditional sources and explore with the Finance Committee Marketing Committee and Board of Directors additional sources to insure maintenance of income adequate to support the budget.
4. Personnel: Determine needs in conjunction with recommendations form the Board of Directors; be responsible for employment of adequate staff; be responsible for supervision of paid employees or paid agents of Community Little Theatre.
5. Program Development: Work with all members of the Board of Directors and committees to investigate appropriate programs and means of serving the Membership and community.
f. Serve as a nonvoting ex-officio member of all committees of the Board of Directors.
g. Appoint committee chairs and members at his/her discretion and in compliance with the Bylaws and policies.
h. Be responsible to ensure the orientation of new members of the Board of Directors and the distribution of manuals of operations, Bylaws, Policy guides and fiscal information.
i. Serve as liaison to the state, regional, and national theater associations; to the state arts commission and such other organizations as may exist or come to exist.
j. Direct the official correspondence of Community Little Theatre.
k. Be responsible for orientation of, and for transmitting pertinent materials to the incoming President of Community Little Theatre; be responsible for transmitting other pertinent materials to the archives. A summary of the year’s activity shall be presented to the membership at the annul meeting.
l. Serve as co-signer with the Treasurer on all bank accounts.
B Vice President of Planning and Development
Term: 1 year
1. Objective:
To plan and recommend programs and projects, not specifically assigned to other members of the Board of Directors that will further the purposes and insure the operational excellence and financial stability of the Corporation.
2. Authority Relationships
Responsible to the President, the Board of Directors and ultimately to the Membership as the second Chief Executive Officer.
3. Responsibilities:
a. Maintain a current membership with the Community Little Theatre
b. Attend all meetings of the Membership and the Board of Directors
c. Serve as a member of the Board of Directors
d. Act as principal executive officer of the Corporation, assuming all duties of the President in the absence of the President.
e. Convene and direct all committees within his/her responsibility.
f. Research and recommend participation in state, regional and national organizations.
g. Serve as member of the Finance Committee.
h. Serve as ex-officio member of the Membership Committee and the Marketing Committee
i. Assist the President in monitoring the policies and procedures of the Corporation.
j. Work with the Bylaws Committee to insure necessary bylaw revisions or changes in operating manual are implemented.
k. Recommend projects to the Board of Directors for future implementation.
l. Work closely with the President on long-range planning and evaluation.
m. Transmit all pertinent materials to incoming Vice-President of Planning and Development and to the Archives Committee.
n. Report to the Board at all regular meetings and to the Membership at the annual meeting.
C Vice President of Production
Term: 1 year
1. Objective
To provide leadership of the Corporation in order to insure broad community participation in the creation of the artistic product.
2. Authority Relationships
Responsible to the President, the Board of Directors and ultimately the Membership as the third executive officer.
3. Responsibilities
a. Maintain a current membership in Community Little Theatre
b. Attend all meetings of the Membership and the Board of Directors
c. Act as principal executive officer of the Corporation, assuming all duties of the President in the absence of the President and Vice-President of Planning and Development
d. Negotiate an annual chairperson for each area of play production so as to create and maintain artistic staff
i. Stage Manager, annual chairperson
ii. Construction, annual chairperson
iii. Set décor, annual chairperson
iv. Props, annual chairperson
v. Make-up, annual chairperson
vi. Costumes, annual chairperson
vii. Lights, annual chairperson
viii. Sound, annual chairperson
ix. Producer, annual chairperson
e. The Production Board shall consist of the annual chairpersons as listed above and the Executive Director.
f. Help to provide production staff and crews on a per show basis as needed.
g. Convene and preside over meetings of the Production Board and individual show staffs prior to auditions for each production
h. Serve on the Finance Committee
i. Serve on the Play Selection Committee
j. Work closely with the director and other staff to coordinate volunteer activities in the area of play production
k. Transmit all pertinent material to the incoming Vice-President of Production
l. Report to the Board at all regular meetings and to the Membership at the annual meeting.
D. Past President
Term: 1 year
1. Objective
To provide advice to the current President and Board of Directors pursuant to furthering the purposes of Community Little Theatre.
2. Authority Relationships
Responsible to the President and the Board of Directors and ultimately the Membership.
3. Responsibilities
a. Maintain a current membership in Community Little Theater.
b. Attend all meetings of the Board of Directors and the Membership.
c. Serve as co-chairperson of the Nominating Committee, convene and attend all meetings and forward proposed nominations adhering to the guide lines for this committee.
d. Be available to the President of Community Little Theatre for advisory purposes; insure that all necessary materials and documents have been forwarded to the current President and other officers of Community Little Theatre and the Archives Committee.
e. Serve as ex-officio member of the Board of Directors with no voting rights.
E. Secretary
Term: 1 year
1. Objective
To insure that all business of Community Little Theatre is adequately recorded, maintained and disseminated in a timely manner.
2. Authority Relationships
Responsible to the President, the Board of Directors, and ultimately the Membership.
3. Responsibilities
a. Maintain a current membership in Community Little Theatre.
b. Attend all meetings of the Board of Directors and the annual membership meeting.
c. Prepare or facilitate preparation of agendas with cooperation and under the direction of the President.
d. Convene and direct all committees within his/her responsibility
e. Serve as the recording Secretary of Community Little Theatre unless otherwise delegated.
f. Be responsible for the recording of all minutes of meetings of the Board of Directors and the membership.
g. Maintain a permanent minute book.
h. Serve as the corresponding Secretary of Community Little Theatre unless otherwise delegated.
i. Disseminate or facilitate dissemination of minutes, reports and agendas to each Board member prior to Board of Director meetings.
j. Distribute a copy of operating manuals to all new Board members.
k. Facilitate any special correspondence at the direction of the President.
l. Serve as co-chairperson of the Nominating Committee
m. Insure that all notices are duly given in accordance with Community Little Theatre Bylaws or as required by law.
n. Maintain and be custodian of Board books (minutes and reports) and other corporate records. Financial reports, corporate tax reports will be maintained in cooperation with the Treasurer. Board books shall contain copies of Articles of Incorporation, Bylaws, IRS tax exempt status annual budget, Treasurer’s reports
o. Transmit relevant and necessary documents to the archives.
p. Transmit all records in an orderly and timely manner to the incoming Secretary.
i. The outgoing Secretary will transfer all records to the incoming Secretary immediately following the certification of election.
ii. The outgoing Secretary will record the minutes of his/her last official meeting and will transmit same to the incoming Secretary within 14 days following the meeting.
iii. The incoming Secretary will distribute the above minutes to the appropriate persons.
q. Submit the following to the official newsletter of Community Little Theatre:
i. Date and times of upcoming meetings and events.
ii. Actions taken by the Board of Directors that would be of interest to the genera membership.
r. Perform such other duties as may be assigned by the President.
F Treasurer
Term: 1 year
1. Objective
To insure that financial accountability of Community Little Theatre is maintained and reported to the Board of Directors, Membership and other agencies when required.
2. Authority Relationships
Responsible to the President, Board of Directors and ultimately to the Membership.
3. Responsibilities
a. Maintain a current membership in Community Little Theatre.
b. Attend all meetings of the Board of Directors and the Membership and submit financial reports at such meetings as required.
c. Serve as a member of the Finance Committee for the purpose of developing a budget.
d. Convene and direct all committees within his/her responsibility.
e. Maintain or facilitate maintenance of books of accounts of Community Little Theatre.
f. Serve as custodian of all funds of Community Little Theatre:
i. Receive, account for and deposit all funds.
ii. Disburse funds in compliance with the annual budget
iii. In the event of existence of paid staff, shall supervise all funds of Community Little Theatre.
g. Prepare or facilitate preparation and transmittal of financial reports, tax returns and corporate reports.
h. Transmit copy of all reports to the Secretary for inclusion in Board books.
i. Facilitate billing of all membership renewals and such
